Over the past two weeks the ASR Student Degree Progress group has contacted approximately 150 UMTC students who are close but haven't completed their degrees. Already these efforts have led to conversations with seven students who are interested in returning to the University of Minnesota. Based on this success the group plans to expand efforts in the coming months.
Thursday, March 26, 2015
New MyU for Students video posted online
Watch the “New MyU for Students” video to learn how students will register, view financial aid, pay bills and more in the new MyU after the Upgrade. The faculty and employee versions of these videos are coming soon!
Human Resources Time and Absence Reporting online training
The University of Minnesota is moving away from paper time sheets and vacation slips. Staff are encouraged to complete the “Time Reporting” and “Absence Reporting” online trainings before Go Live to learn more about the new online processes. These trainings can be found under the Human Resource Systems tab of the Upgrade Training and Education website.
Document your PeopleSoft favorites and favorite reports
After the Upgrade, your PeopleSoft 8.9 favorites won’t transfer into PeopleSoft 9.0, nor will your UM Reports favorites transfer into the new MyU Reporting Center. Staff are advised to document their current favorites to make finding them after the Upgrade easier. Find more information and advice about transitioning to the new Reporting Center. The ASR Student Records Training and Support team created a PeopleSoft 9.0 Reference Guide to help users find PeopleSoft pages after the Upgrade.
Changes to key student records reports, including click-by-click directions to access them in the new MyU Reporting Center, are now on the Upgrade Blog.
Test Move 6 (aka, TM6) was a success
Test Move 6 was a success because of the planning, the execution, and the late-night, 24x7 effort from all staff involved. ASR would like to thank all employees who helped make this dress-rehearsal a success, and the patience of other staff members during this uniquely trying time. The Upgrade remains on schedule for an April 20th Go-Live.
Standard symbols for process mapping
Standard symbols are an integral component to completing a functional process map. Here is a handy cheat sheet to help you keep them straight.
Marsh' Madness: "Chompionship" nearing
The Sweet Feast has progressed into the Final Four. Congratulations (and thank you!) to all the competitors who have made it this far and prepared their sweet-tooth satisfiers, gooey goodies and delectable delicacies to sugary perfection day in and day out for ASR’s eating pleasure. The Marsh’ Madness “Chompionship” will take place on March 31, 2015. Bring your toothbrushes! And don't forget to schedule that dental exam you've been putting off.
The tournament committee would like to extend a special thank you to Amanda Miklik for her excellent work in announcing each day’s winners.
The tournament committee would like to extend a special thank you to Amanda Miklik for her excellent work in announcing each day’s winners.
Ready, Set, 9.0! One Stop completed day-long Upgrade training
One Stop staff from all five campuses completed a day-long Upgrade training on Tuesday, March 17th. The training included learning how to navigate new financial aid, records and student account processes in Peoplesoft 9.0 and the new MyU. This training was the second of a three part effort to get One Stop Student Services staff ready for the Upgrade.
ASR Intranet and job descriptions
ASR staff job descriptions are available on the ASR Intranet. To access a description, type the employee’s name in the search box at the top, check "directory" and then click "search." Then click on the employee's name and select "download file."
Supervisors are responsible for uploading and editing their staff's job descriptions to the ASR Intranet.
At minimum, job descriptions should be reviewed and updated annually. To upload, after locating the employee through the above search process, click on "edit" in the upper right-hand corner. Then choose the file you wish to upload, add notes where indicated (a note is always required, it can be brief, e.g., "uploaded job description"). If the employee is new, after uploading the job description , you will also need to select the "career family" at the bottom left. If updating a job description, follow the same process to upload a revised job description. The system does not permit employees to upload their own job descriptions. For questions and assistance, contact Marit Gladem at glade022@umn.edu.
Supervisors are responsible for uploading and editing their staff's job descriptions to the ASR Intranet.
At minimum, job descriptions should be reviewed and updated annually. To upload, after locating the employee through the above search process, click on "edit" in the upper right-hand corner. Then choose the file you wish to upload, add notes where indicated (a note is always required, it can be brief, e.g., "uploaded job description"). If the employee is new, after uploading the job description , you will also need to select the "career family" at the bottom left. If updating a job description, follow the same process to upload a revised job description. The system does not permit employees to upload their own job descriptions. For questions and assistance, contact Marit Gladem at glade022@umn.edu.
Friday, March 13, 2015
Enjoying your commute
The commute to and from work, day in and day out, has long been viewed as a necessary and wasteful use of time. But, it’s possible to turn your commute into a valuable, enjoyable time during your day. Here are some tips from MindTools.com:
- Be productive
- Learn to relax
- Get active for your commute
Read more about how to have a better journey.
Marsh' Madness: Sweet Sixteen
Leave your fitness trackers at home, because for the next two weeks we’re not counting steps, we’re counting bites. Bites of delicious, cereal-based marshmallow treats. Stop by the ASR offices in 160 Williamson Hall to taste and vote for your favorite treats.
Thus far, strong showings from Salted Chocolate Cocoa Puffs, Nutella Krispies, Magic/Haute Krispies, and, get ready for this, Chocolate Peanut Butter Caramel Nuts Ice Cream Corn Flakes have propelled them into the Elite Eats round of eight. Who will survive the sugar highs and lows to be heralded as this year’s top treat?
Thus far, strong showings from Salted Chocolate Cocoa Puffs, Nutella Krispies, Magic/Haute Krispies, and, get ready for this, Chocolate Peanut Butter Caramel Nuts Ice Cream Corn Flakes have propelled them into the Elite Eats round of eight. Who will survive the sugar highs and lows to be heralded as this year’s top treat?
Shortage of 30-50 person classrooms for fall semester
Currently, there are a fairly large number of courses scheduled for fall semester in the 30-50 seat capacity range that cannot be placed in classrooms, due in part to departments desire to offer the course at peak demand time. The Office of Classroom Management staff will be working with these departments to encourage them to move non-major courses to different times of the day or different days of the week.
UMN Student Account Assistance office going cashless
The University of Minnesota’s Student Account Assistance office will stop taking cash for tuition and fee payments on June 1, 2015. The final tuition payment dropbox, located in the Science Teaching & Student Services building, will also be removed on that date. These changes follow the closure of the University’s Bursar Office in summer 2013.
Resources for Upgrade Preparation
- The ASR Student Records Training & Support team has published helpful quick start guides to their Upgrade Training web pages.
- ASR communications has been adding resources for advisers to the Upgrade website.
- Faculty Go-To resources page was created and updates are being added as available.
- One Stop and ASR communications collaborated to create step-by-step guides for tasks commonly completed by students, with more on the way.
- The Student workstream is maintaining an FAQ on the impacts of the Upgrade on Student systems. It covers questions related to registration, student account billing, financial aid, admissions, and more. Read the entire FAQ.
Please share these resources with anyone they could be of assistance to.
Upgrade poster campaign launching over spring break
The poster campaign will help build awareness of the systems interruption time and the new MyU. Posters will start appearing on classroom doors during spring break and digital signs will be displayed starting March 23. Copies of these posters will be available at upgrade.umn.edu/specialfor/communicators/posters.html before then if you would like to print any for your work area.
Test Move 6 (aka, TM6)
Next week the Upgrade undergoes Test Move 6. This activity is the ‘dress rehearsal’ for when the Upgrade activities occur in April; this means all the data, connections, retrofitted modifications and applications, batch processes, etc. will be tested and validated to ensure they are working correctly. Many ASR staff will participate in this activity and may take a bit longer to respond to inquiries. Additionally, there is a very strong chance that the work will take place overnight, so staff will be in and out of our buildings at odd hours.
Save the date: Upgrade Fair on April 15
The event will be held in the Great Hall (Coffman) from 10 a.m. -3 p.m. on April 15, 2015. Event details will be updated on the Upgrade website, here.
Subscribe to:
Posts (Atom)