Williamson open for work

Both 130 and 160 Williamson are now open for work starting May 22. Donhowe remains available for ASR use until Friday, June 26. If you are planning to meet with someone who is assigned to work in Williamson over the next few weeks, confirm where you are meeting first as this is a gradual transition, and they may not have moved back yet.

Where in the world is ASR?

🎶 From the sunny back offices of Bruininks to the future study spaces of Appleby, where in the world is ASR (Where could they be)? 🎶

With our friends in Facilities Management working hard to get Williamson Hall back up and running from the flood, we’ve gotten creative with our temporary office locations. OTR Service Operations is currently enjoying the beautiful sunlight streaming in from Bruininks and working from the 333 back office. Student workers will be set up in a BruH conference room.

CTS set up a temporary working location in Appleby 9 (a future study space) while OCM onsite staff have utilized Appleby 5 (a service space) as a functional landing place. They’ve been, otherwise, working out of various service spaces and classrooms. They found a kitchenette they could use in Appleby as well, which is helpful. Because during their first week displacement, they had to carry all our food, laptops, various chargers, etc., from space to space. We pride ourselves in our creative resilience, but we hope to return to Williamson soon. Windows sure are nice, but we miss our basement dungeon.

Williamson 160 repairs

On Thursday, September 25, a water fountain on the second floor of Williamson sprung a leak and damaged some of the 160 space. Facilities Management (FM) ran fans and dehumidifiers for a week after the event, and Abatement is expected to fix all of the damaged drywall, ceiling tiles, and carpet. The Department of Environmental Health & Safety (DEHS) has also inspected the space and reported that there is no mold. While repairs are still underway, the fans have since been removed, and people may work in the undamaged offices and flex spaces on the 160 side again.

Williamson Hall doors closed

The main doors for 160 Williamson will no longer be open to students nor will the front desk be staffed by students. A locked dropbox outside of Williamson will be available for students instead to drop off forms. Since the doors will now be closed, please make sure to carry your U Card on you at all times to gain access to the office. Additionally, if you are hosting a meeting in Williamson Hall, please make arrangements to meet your guests and let them into the space.

Williamson Office Logistics

 Please see below for a variety of Williamson Hall office updates. 

Equipment Check Out Form

This is a reminder to fill out the ASR Equipment Check Out Form if you have taken equipment from the office to your home. This includes your computer, monitors, docking station, etc. This form can also be used to log the equipment that you bring back to the office.

New Printer Request Form

OIT has launched a new process for staff to access printers on campus. To request access to our ASR printers, use this form: https://z.umn.edu/printeraccess. Click “Request Service” to open the form. Under “Request Details”, type “ASR” into the text field to open a list of all of our printers:

A list of all of our ASR printers can be found here. There are also maps that highlight printer locations in 130 and 160 Williamson Hall. 

Currently, users can only request access to one printer at a time, but OIT is exploring the possibility of multiple printers on one ticket in future updates. OIT is also working to remove inactive printers and update Ricoh 5503 to read 130 instead of 160. 

Space reminders

• A reminder that when you come to the office that our desks are shared spaces. Please be mindful of others around you and keep your volume in mind. 

• Cleaning supplies can be found around the office to wipe down a space when you are done. 

• Each cube has a locker and small file cabinet where you can place your belongings throughout the day. If you need longer-term storage there are additional lockers in 130 Williamson. Please email asrcentral@umn.edu if you would like to check out a locker long-term. 

• As we enter into cold months, pests will want to come inside. Please do not leave food in your lockers/cabinets.

Update from Stacey

I hope that Memorial Day weekend offered a chance for you to rest and recharge a bit. I appreciated the summer weather and planted many flowers and some herbs and vegetables.

At work, we have a lot going on in ASR as usual—it will be impossible to cover it all. But, some key things I want to highlight are:

• The move: we are officially in Williamson Hall and unpacking!
• The One Stop website project is approaching its launch date; you can read more in the article below.
• The Department of Education announced that they are suspending verifications for 2022-23; you can see more details in the OSF update below.
• Later this month, the PeopleSoft Proof of Vaccination process will launch for students, and the existing Qualtrics process for students will be retired.
• ASR is working ahead to be ready for the next PI planning event with OIT, to be held in late July.

We are providing great service to the University and its students and I appreciate you all so much. Thank you!

Update from Stacey

It’s the end of an era for ASR with the move out of Fraser Hall. Goodbye Fraser and hello Williamson Hall! The updated 160 space and 130/140 space are well designed for our hybrid environment, and I’m excited for the new finishes. The paint colors, new carpet, sit/stand desks, and other finishing touches are impressive. Thank you so much to everyone involved in this project.

We also reached the end of spring 2022 and started May session. Last year at this time, I was just stepping into my interim role and campus was a quieter place. This year, I’ve really appreciated seeing the graduates posing for pictures around campus and the energy of campus tours.

The last month and a half has been difficult for many of us in ASR. I have definitely felt this. I miss my coworker and friend and the work doesn’t seem to wait patiently when I need it to. However, I think it’s important to acknowledge that there have been some silver linings too. Many of you and other university colleagues have reached out to support each other. We’ve also raised over $13,000 for the scholarship fund in Tina’s memory. Thank you for making this a good place to work even in tough times.

Fraser and Williamson Hall updates

Fraser Hall update

A big thank you to everyone for all of your hard work cleaning out Fraser Hall! We’ve made great progress. A few things to keep in mind as we continue to work on the move:

• Jeremy and Megan will do a walkthrough of Fraser in the next few weeks and label all remaining tech to be moved over to Williamson.
• Continue to clean out shared spaces and coordinate with your teams as needed (ex: shared filing cabinets, break room items, etc).
• Additional ReUse gray hampers were delivered to 200 Fraser. Please continue to put items in there that are no longer needed.
  • Email Megan at asrcentral@umn.edu when the bins are full so she can coordinate with ReUse to get them emptied.
• For those of you who were contacted about purchasing a sit stand desk, please let Megan know by Monday, April 25 if you have changed your mind and no longer wish to purchase one.
  • If you need help finding where the items are located, please contact Megan at asrcentral@umn.edu.

Williamson Hall update

Both suite 160 and the kitchenette in Williamson are also coming along. Check out the progress below!

Suite 160

• Base scope
• Carpet/paint is complete
• Data/power is ready to refeed furniture 5/4
• Phase II (offices 160G - F)
• Carpet/glue demo ongoing
• Painting/patching to start Monday, carpet install to follow

115 Kitchenette

• Demo complete
• Furring wall to be built this week
• Electrical/plumbing rough in to be complete early next week
• Rock/tape/paint next week
• Cabinets/countertop/sink completed week of 5/2

Timeline

• Wednesday, April 27 - Alexanders Movers will be on site to move all of our boxes from the sub basement upstairs to room 20.
• Friday, April 29 - Shred Right is on site to collect all boxes of confidential materials that need to be destroyed.
• Friday, May 6 - Shred Right is on site to collect all boxes of microfiche that need to be destroyed.
• Friday, May 20 - Shred Right comes back a final time to collect their shred bins and gather any last documents that need to be destroyed.
• Monday, May 23 - We’re out of Fraser!