Earlier this week, we learned that the provost will be leaving her position this summer. We will know more about the search process for a replacement in the coming days. Changes in leadership in higher education are very common, and the pace of that change has increased in the last few years. Some quick Googling and recent conversations with our Big Ten peers suggest that the average tenure for a provost is about three years.
However, as a particular colleague likes to remind me when the unexpected happens–the University has endured countless changes since 1851 and we will weather this next change together. I found that having a new vice provost for undergraduate education provided an opportunity to educate leaders about ASR’s work and generated new creative energy. I believe this next change presents a similar opportunity. If you have ideas about what a new provost needs to know about ASR, please drop me an email.
Thursday, December 12, 2024
ASR Work & Project Request form moved to ClickUp, UX team added
The ASR Work & Project Request form is now in ClickUp, and can be accessed at z.umn.edu/asr_work_and_project_request. This link has also been updated on the ASR project requests and the prioritization process webpage.
The UX and Content Strategy team has joined the Application Development, Data Engineering, Forms or workflows (Jadu), and Student Data and Analytics teams in using the form for work requests. You should complete this form if you need to request work from any of those teams or if you have a project request. Work and project requests are reviewed regularly and can be submitted at any time.
The UX and Content Strategy team has joined the Application Development, Data Engineering, Forms or workflows (Jadu), and Student Data and Analytics teams in using the form for work requests. You should complete this form if you need to request work from any of those teams or if you have a project request. Work and project requests are reviewed regularly and can be submitted at any time.
S: and H: drive migration
On Wednesday, December 11, OIT migrated the files on the S: or H: drives shared ASR storage space known as Administrative Data Storage (ADS) to a new server. If you added any files to the drive between 10 a.m. and 12 p.m. that day, please verify that they are still available. It's possible that files added during this time were saved to the old server and missed during the migration. If you did not use these drives during this period, no action is needed.
University Minnesota - A History of Protest
Protests at the University of Minnesota date back to the early 20th century, with students organizing around labor issues and women’s suffrage. In the 1930s, students supported workers’ rights and opposed rising fascism globally. The 1960s brought a wave of activism as students across the country mobilized around civil rights, opposition to the Vietnam War, and demands for educational reform.
The Morrill Hall sit-in stands as a landmark moment in the history of the University of Minnesota. On January 14, 1969, a group of Black students, supported by the Afro-American Action Committee (AAAC), occupied Morrill Hall. Their primary demands included:
Staff at the University of Minnesota have historically supported protests and demonstrated solidarity with student and faculty activists. During the 1969 Morrill Hall takeover, staff members provided logistical support and helped amplify the voices of student activists fighting for the creation of the Afro-American Studies Department. This demonstrated a long-standing tradition of staff backing efforts for racial equity and justice at the U.
According to U policy, employees may organize or participate in demonstrations as private citizens during their non-working hours. This means employees can participate during the lunch break and other times when they are not scheduled to work. Employees interested in participating in demonstrations during scheduled work time must receive prior approval from their supervisor to use vacation time or their personal holiday. Employees cannot use sick or earned sick and safe time (ESST).
Resources and references
The Morrill Hall sit-in stands as a landmark moment in the history of the University of Minnesota. On January 14, 1969, a group of Black students, supported by the Afro-American Action Committee (AAAC), occupied Morrill Hall. Their primary demands included:
- Establishing a Black Studies department.
- Increasing recruitment and support for Black students.
- Hiring more Black faculty and staff.
- Improving financial aid and housing options for Black students.
Staff at the University of Minnesota have historically supported protests and demonstrated solidarity with student and faculty activists. During the 1969 Morrill Hall takeover, staff members provided logistical support and helped amplify the voices of student activists fighting for the creation of the Afro-American Studies Department. This demonstrated a long-standing tradition of staff backing efforts for racial equity and justice at the U.
According to U policy, employees may organize or participate in demonstrations as private citizens during their non-working hours. This means employees can participate during the lunch break and other times when they are not scheduled to work. Employees interested in participating in demonstrations during scheduled work time must receive prior approval from their supervisor to use vacation time or their personal holiday. Employees cannot use sick or earned sick and safe time (ESST).
Resources and references
- Eight Days in May, anti-war protests at the U
- 1970 Student Strike–50 Years Later
- Student Activism in the Post-War Era
- Chicano students Twin Cities administration building (now Morrill Hall)
- Doe, J. (2020). Contemporary Student Movements: The Role of Activism in Higher Education. Academic Press.
- Johnson, R. (1989). Divestment and Dissent: The University of Minnesota and the Anti-Apartheid Movement. Midwest Journal of Social Change.
- Smith, L., & Lee, A. (1995). A History of Civil Rights Activism at the University of Minnesota. Minnesota Historical Review.
- University of Minnesota. (2023). History of the Department of African American & African Studies.
- Williams, K. (1980). The 1969 Morrill Hall Takeover: A Turning Point for Equity in Higher Education. Minneapolis: Campus Press.
ASR Staff Engagement December 12 Survey
This week’s ASR Engagement Survey continues our seasonal theme. Thank you for continuing to share your stories and experiences.
According to the last survey, just over half of staff are not planning to travel out of state before the end of the year (54.8%). In addition, many are predicting that we will get another significant snowfall this month (68.8%).
Finally, we asked about your favorite holiday side dish. Stuffing was mentioned the most by far, followed by mashed potatoes, and green bean casserole. Thanks all for your continued participation! It is very much appreciated.
November 14 survey results
Are you planning to travel out of state before the end of the year?
According to the last survey, just over half of staff are not planning to travel out of state before the end of the year (54.8%). In addition, many are predicting that we will get another significant snowfall this month (68.8%).
Finally, we asked about your favorite holiday side dish. Stuffing was mentioned the most by far, followed by mashed potatoes, and green bean casserole. Thanks all for your continued participation! It is very much appreciated.
November 14 survey results
Are you planning to travel out of state before the end of the year?
- Yes (35.5%%)
- No (54.8%)
- I’m not sure (9.7%)
- November (21.9%)
- December (68.8%)
- Next year (9.4%)
- Cornbread stuffing
- Sweet potatoes with a crunchy oatmeal/walnut topping
- Wild rice casserole
- Turkey stuffing
- Lefse
- Stuffed peppers
Tony's Tech Terms: Structured Query Language
You have probably heard us use the acronym SQL (sometimes pronounced "sequel") from time to time, which stands for Structured Query Language. SQL is a language that is used to create, retrieve, update, and delete data in a relational database. It's a readable language with a specific structure.
If you learn "standard" SQL, you'll have a pretty good grasp of how to query tables in Oracle. However, Oracle has its own variant called PL/SQL (Procedural Language/Structured Query Language), so some standard queries will look a little different.
Let’s use this simple table named “campuses” as an example:
It's pretty easy to write some SQL to retrieve the Morris row. If we happen to know the ID (which is unique), we could query it with SELECT * FROM CAMPUSES WHERE ID = 3; (The "*" character says give me all the columns.) This query would return:
However, most of the time we don't have IDs memorized. We could get the same information with SELECT * FROM CAMPUSES WHERE NAME = 'Morris'; This is a much more intuitive query.
Note: I mentioned above that Oracle has its own version of SQL. I used single quotes around Morris in my query. My query would cause an error if I used double quotes. Other relational databases are not as opinionated about single vs. double quotes. This is just one example of the subtleties of working with Oracle.
If you learn "standard" SQL, you'll have a pretty good grasp of how to query tables in Oracle. However, Oracle has its own variant called PL/SQL (Procedural Language/Structured Query Language), so some standard queries will look a little different.
Let’s use this simple table named “campuses” as an example:
It's pretty easy to write some SQL to retrieve the Morris row. If we happen to know the ID (which is unique), we could query it with SELECT * FROM CAMPUSES WHERE ID = 3; (The "*" character says give me all the columns.) This query would return:
However, most of the time we don't have IDs memorized. We could get the same information with SELECT * FROM CAMPUSES WHERE NAME = 'Morris'; This is a much more intuitive query.
Note: I mentioned above that Oracle has its own version of SQL. I used single quotes around Morris in my query. My query would cause an error if I used double quotes. Other relational databases are not as opinionated about single vs. double quotes. This is just one example of the subtleties of working with Oracle.
Wednesday, November 13, 2024
Update from Stacey
Thank you to everyone who participated in October Community Fund Drive events. Whether you donated independently or attended one of the fund drive events for OUE-ASR, I appreciate your contributions. A special shout out to those who took on leadership roles for the Community Fund Drive: Jessica Franck, Jessica Kuecker Grotjohn, Dani Rustad, and Megan Wollner. Thank you!
With the upcoming Thanksgiving holiday, this will be the only News & Notes issue this month. I hope you enjoy time away from work on November 28 and 29!
With the upcoming Thanksgiving holiday, this will be the only News & Notes issue this month. I hope you enjoy time away from work on November 28 and 29!
One Stop availability on December 11 - All OUE Assembly
One Stop Student Services will be closed 9-11:30 a.m. on Wednesday, December 11 so staff can attend the All OUE Assembly. This includes phone, email, and in-person services at all One Stop Student Services locations. Offices impacted are One Stop, University Veterans Services, Graduate Student Services & Progress, Student Account Assistance, and Third-Party Billing.
Full service will resume at 11:30 a.m. on Wednesday, December 11.
The details of this closure are being communicated to both staff and students across multiple platforms. Please share this information with others as needed.
Full service will resume at 11:30 a.m. on Wednesday, December 11.
The details of this closure are being communicated to both staff and students across multiple platforms. Please share this information with others as needed.
Rethinking Traditional Thanksgiving Celebrations
Thanksgiving is a much-celebrated holiday in the United States. Imagery of the “first Thanksgiving” portrays a lighthearted meal and celebration of the fall harvest. In fact, this friendly moment between Pilgrims and Native tribes is a myth, and the story has perpetuated a false narrative of acceptance and inclusion. This is historically inaccurate and whitewashes Indigenous experience.
As you prepare your Thanksgiving meal and plan family activities, try to incorporate some historically-accurate texts from the Native experience. Here are a few family-friendly resources to get you started:
As you prepare your Thanksgiving meal and plan family activities, try to incorporate some historically-accurate texts from the Native experience. Here are a few family-friendly resources to get you started:
- Watch this Rethinking Thanksgiving webinar via Showing up for Racial Justice
- Giving Thanks: A Native American Good Morning Message by Chief Jake Swamp (Lee & Low Books, 1997)
- The “First Thanksgiving: How can we tell a better story?” from the National Museum of the American Indian
- Greet the Dawn the Lakota Way by S.D. Nelson (South Dakota Historical Society Press, 2012)
- Let's Go! A Harvest Story by Hannah Lindoff (Sealaska Heritage Institute, 2017)
- Mary's Wild Winter Feast by Hannah Lindoff (University of Alaska Press, 2014)
Open Enrollment for benefits
As a reminder, Open Enrollment for 2025 benefits ends on December 2. You can find the available benefits, enrollment instructions, and changes for 2025 on the Open Enrollment website. When making your selections, remember to click “Submit” and then “Done” in the pop-up window to finalize your enrollment. Once submitted, you can check your choices by going to the My Benefits section of MyU and clicking “Confirmation Statement.” You can make changes until December 2.
If you experience difficulty enrolling or have questions, the OHR Contact Center is available to help. You can email benefits@umn.edu, or call 612-624-8647 or 1-800-756-2363 and select option 1.
If you experience difficulty enrolling or have questions, the OHR Contact Center is available to help. You can email benefits@umn.edu, or call 612-624-8647 or 1-800-756-2363 and select option 1.
ASR Staff Engagement November 14 Survey
This week’s ASR Engagement Survey asks about the upcoming holiday season and more. Thank you for continuing to share your stories and experiences.
According to the last survey, a slim majority would rather host a costume party (28.6%) than a baking party (25%). Gilmore Girls and Hocus Pocus were mentioned most frequently for TV shows and movies that remind staff of fall. In addition, most would rather curl up with a book (60.7%) than have a movie marathon (39.3%).
Finally, we asked about your favorite fall scents. Pumpkin/pumpkin spice, apple cider, leaves, and baked pies were the most common responses. Thanks all for your continued participation! It is very much appreciated.
October 31 survey results
Would you rather host a baking party or a costume party?
According to the last survey, a slim majority would rather host a costume party (28.6%) than a baking party (25%). Gilmore Girls and Hocus Pocus were mentioned most frequently for TV shows and movies that remind staff of fall. In addition, most would rather curl up with a book (60.7%) than have a movie marathon (39.3%).
Finally, we asked about your favorite fall scents. Pumpkin/pumpkin spice, apple cider, leaves, and baked pies were the most common responses. Thanks all for your continued participation! It is very much appreciated.
October 31 survey results
Would you rather host a baking party or a costume party?
- Baking party (25%)
- Costume party (28.6%)
- Neither! (28.6%)
- Both! (17.9%)
- Hocus Pocus!
- Planes, Trains, and Automobiles
- Friday Night Lights
- The Craft or Practical Magic
- Young Frankenstein
- Curl up with a book (60.7%)
- Have a movie marathon (39.3%)
- The pungent scent of leaves on the ground.
- Bath and Body Works' 'Leaves' scent
- Pumpkin Pie baking
- Cinnamon & cloves
- Bonfire
Ton'ys Tech Terms: Ruby on Rails
We use a software development framework called Ruby on Rails, often referred to as "Rails." Rails is a web development framework used to build online applications. Just as a kit can simplify building a model, Rails simplifies software builds by providing a structure that we can follow. By using Rails, we can focus more on the creative parts of our work instead of the repetitive technical tasks, which means that we can build high-quality applications more quickly.
One of Rails' strengths is its emphasis on making software that is easy to read and modify. This means that as needs change, Rails applications are generally easier to update. It encourages practices like testing code to prevent errors and "convention over configuration," meaning Rails has pre-set choices that allow us to focus on what's unique to the application rather than on routine setup.
One of Rails' strengths is its emphasis on making software that is easy to read and modify. This means that as needs change, Rails applications are generally easier to update. It encourages practices like testing code to prevent errors and "convention over configuration," meaning Rails has pre-set choices that allow us to focus on what's unique to the application rather than on routine setup.
Wednesday, October 30, 2024
Tony's Tech Terms: Splunk
Splunk is an OIT-supported tool that helps us keep an eye on our applications by collecting and organizing the detailed "logs" our apps generate. When our applications run, they create a record of their activities, known as a log entry, which captures everything from normal operations to errors.
Splunk gathers all these entries into one place, making it easier to track application performance and troubleshoot issues. By using Splunk, we don’t have to sift through logs manually to find problems—we can instead set up automated alerts that notify us whenever something unexpected happens.
With these alerts, we can quickly respond to issues. For example, if an application keeps erroring under certain conditions, Splunk can detect this recurring error and immediately alert us. This real-time notification system helps ensure that problems are identified and addressed right away, reducing downtime and keeping applications running smoothly.
ASR Staff Engagement October 31st Survey
This week’s ASR Engagement Survey continues our fall season theme. Thank you for continuing to share your stories and experiences.
According to the last survey, 44.4% of respondents do not like scary movies, followed by 29.6% who sometimes like them and 25.9% who do like them. When asked about your favorite soups to have during the fall season, butternut squash soup, pho, and chicken wild rice soup were mentioned most frequently.
In addition, most staff are not planning to take a trip to see fall colors (60.7%) followed by 25% who are planning to take a trip. Thanks all for your continued participation! It is very much appreciated.
October 17th survey results
Do you enjoy scary movies?
· Yes (25.9%)
· No (44.4%)
· Sometimes (29.6%)
What's your favorite type of soup to have during the Fall season?
· Chicken Wild Rice
· Red Thai Curry soup, or pho (but pho is literally the best soup any time of year)
· Butternut squash
· Matzo Ball
· Beef Barley
Are you planning to take a trip somewhere to see the changing Fall colors?
· Yes (25%)
· No (60.7%)
· I’m not sure (14.3%)
Upcoming project request deadlines
Now that prioritization for Q2 FY25 (November-January) is complete, we will begin reviewing project requests for Q3 FY25 (February-April) and beyond. Please submit project requests as early as possible to allow time for review. Full details of the project request process and additional resources are available on the ASR Staff Site.
Dates and deadlines for Q3 FY25:
Project request deadline: December 5, 2024
Project prioritization meeting: January 9, 2025
Start of quarterly planning period: February 2, 2025
Complete ASR Planning Calendar
Please feel free to reach out to osi-projects@umn.edu with any questions or concerns as you go through the project request process.
Digital Playground kickoff on 11/13
Join Pete Fleenor on Wednesday, November 13 from 9:30 to 10:00 a.m. as we kick off the new monthly “Digital Playground” series. These optional professional development sessions will focus on growing your technology skills and knowledge. The first session will focus on Gmail and how to organize, maintain, and utilize some of the tools that are available. We will cover both basic and more advanced features of Gmail, so all levels of learners are welcome and encouraged to attend. Bring questions that you may already have about Gmail or feel free to message Pete ahead of time.
Join the session via Zoom. The session will be recorded and shared with those that cannot attend. December’s session will be an Open Forum, and you can also schedule a 1:1 time to talk about tech-related questions that you have.
To stay in the loop on Digital Playground, join the Google Group. If you have questions contact Pete at fleen010@umn.edu.
Open Enrollment for Benefits
Open enrollment for 2025 benefits begins tomorrow, November 1 and ends on December 2. There are resources available to help prepare you for making benefits selections that best meet your need:
The Open Enrollment webpage is where you can learn about changes for 2025, get a refresher on what benefits are available and where to research those options, determine whether or not you need to enroll this year, and read enrollment instructions.
You can attend an Open Enrollment Webinar at noon on November 1 to learn more about how Open Enrollment works and what your benefit options are at the University. You can register using this link or find a link to the recording on the Open Enrollment webpage.
When making your selections, make sure that you click “Submit” and then “Done” in the pop-up window to finalize your enrollment (otherwise they won’t be officially entered). Once submitted, you can check your choices by going back into the My Benefits section of MyU and clicking “Confirmation Statement.” You can make changes until the last day (December 2).
If you experience difficulty enrolling or have questions, the OHR Contact Center is available to help. You can email benefits@umn.edu, or call 612-624-8647 or 1-800-756-2363 and select option 1.
Update from Stacey
Update from Stacey
Every other fall, the University conducts an Employee Engagement (E2) survey of all employees and provides results to supervisors. We are at roughly the mid-point between surveys, so it’s a useful time for ASR to reflect on our survey results and employee engagement efforts that have happened since fall 2023. Employee engagement work is important to our organizational health and making sure ASR is a high quality workplace. While imperfect, I think the survey provides us with important feedback and metrics, and a good incentive to stop and reflect also.
Each unit in ASR has reviewed its E2 results and has plans in motion. The Office of the Registrar has conducted feedback sessions with staff and has a small working group making recommendations to its managers. Both One Stop and ASR-IT have done mini-surveys to get some more detail to inform particular efforts. Some units including Operations & Strategic Initiatives are using regular meetings to focus on DEI topics and other areas of note from the survey.
On an ASR-wide level, there have been a few initiatives related to E2, whether created specifically because of E2 or other needs in ASR. As always, we look at the alignment of our organization, teams, and processes in an effort to be efficient and support employees. What’s changed since fall 2023? The development of our project intake and prioritization process and implementation of ClickUp is directly related to feedback from the survey—I see these as key parts of our ability to say “no” to work or defer work that does not fit, creating transparency about what we are able to get done, and what teams across ASR are working on.
Another way we support employee engagement is by having effective supervisors—Natasha, Amber, and Carin have formed supervisory development cohorts to promote discussion and sharing of best practices on a variety of topics (e.g., hiring practices, coaching and giving feedback) across ASR units. As an organization it is important that we cultivate the knowledge and skills for success and develop our supervisors and future leaders.
Wednesday, October 16, 2024
Update from Stacey
October is the season of Big Ten Academic Alliance (BTAA) meetings, where participants gather with their peers across member institutions to discuss pressing issues and learn from one another. In ASR, we participate in BTAA meetings for financial aid, bursars, privacy officers, and registrars (I hope I haven’t forgotten anyone!). Last week, I had the pleasure of traveling with a few OTR staff for the registrars meeting hosted on the Purdue campus. I always appreciate getting inspiration for some business improvements as well as the reminder that we are doing so many things right.
Sarah Kussow got a special tour of some classroom spaces, and we discussed alternative credentials and microcredentials. We also shared our wisdom with schools starting a one stop office for students, and discussed numerous detailed processes. If you would like to know what peer institutions are doing, talk to your unit director for ideas on how to connect through the BTAA or other professional organizations. I’ve found immense benefit from these opportunities.
Sarah Kussow got a special tour of some classroom spaces, and we discussed alternative credentials and microcredentials. We also shared our wisdom with schools starting a one stop office for students, and discussed numerous detailed processes. If you would like to know what peer institutions are doing, talk to your unit director for ideas on how to connect through the BTAA or other professional organizations. I’ve found immense benefit from these opportunities.
Silent auction and potluck
On Wednesday, October 30, ASR and OUE are hosting a silent auction to raise money for Student Success Funds. The items for the auction are donated by our staff members—all of you! You will have the opportunity to bid for items either in person or remotely. More details on the bidding process will become available as we get closer to the auction date.
During the auction, we’ll also be hosting a potluck for staff. So you are welcome to stop by and eat some delicious food while perusing the items. If you would like to contribute food to the potluck, please do so, but you are not expected to!
Date: Wednesday, October 30
Time: 11:30 a.m. - 1:30 p.m.
Auction location: Williamson Hall 130J
Date: Wednesday, October 30
Time: 11:30 a.m. - 1:30 p.m.
Auction location: Williamson Hall 130J
Potluck location: Williamson Hall 145F
Please donate!
Please donate!
You may donate items such as wall art, backyard games, gift baskets, IOUs for baked goods, handmade items, board games, tickets to sporting events, and more! If you’re interested in a group donation, you can also pool together items with your colleagues and donate a basket of goodies!
If you’re planning to donate, please print out a donation form and drop it off with your physical items in Williamson Hall with either Megan Wollner or Dani Rustad. If you do not have a physical item (like e-tickets or an IOU), please fill out the form and email it to Megan (woll0122@umn.edu) so it’s available for people to bid on.You may donate items until Monday, October 28.
If you’re planning to donate, please print out a donation form and drop it off with your physical items in Williamson Hall with either Megan Wollner or Dani Rustad. If you do not have a physical item (like e-tickets or an IOU), please fill out the form and email it to Megan (woll0122@umn.edu) so it’s available for people to bid on.You may donate items until Monday, October 28.
Project prioritization results for next quarter
ASR has prioritized 8 projects for the quarterly planning period of Q2 2025 (November 2024-January 2025). These 8 projects are in addition to the 18 projects currently in the analysis or implementation phase. A comprehensive view is available on the ASR Project Plan Preview.
Any project requests not prioritized for the upcoming planning period will be held in the project backlog for reconsideration in either the mid-quarter review or the next quarterly planning period. If you would like to submit a project request for the next quarterly planning prioritization, Q3 2025 (February-April 2025), you can do so via the ASR Project Request form.
Any project requests not prioritized for the upcoming planning period will be held in the project backlog for reconsideration in either the mid-quarter review or the next quarterly planning period. If you would like to submit a project request for the next quarterly planning prioritization, Q3 2025 (February-April 2025), you can do so via the ASR Project Request form.
Indigenous People’s Day and Land Grant Institutions
Indigenous People’s Day, observed this year on Monday, October 14, is a day to recognize and honor the global contributions and legacy of Indigenous Peoples. According to the United Nations, there are an estimated 476 million Indigenous Peoples in the world. These communities represent thousands of cultures and languages across 90 countries, each retaining distinct characteristics from the dominant societies around them.
Throughout history, Indigenous Peoples’ livelihoods, cultural practices, and rights to their land have been violated through colonization and the destruction of natural resources. At the University of Minnesota, we have a unique place in this history as being a land-grant institution. Signed into law by President Abraham Lincoln in 1862, the Morrill Act distributed public lands to establish colleges and universities. While the Morrill Act was integral in the founding of the University of Minnesota, the land used to establish the University, and the wealth generated by designated state trust lands, was taken from Indigenous Peoples.
Groups and organizations at the University are working to bring awareness to this history and contribute to restorative justice for indigenous communities by doing more than land acknowledgements. Examples of such efforts include the University of Minnesota’s Ojibwe and Dakota Language Programs, which support the preservation and revitalization of these Indigenous languages, the Native American Promise Tuition Program, the TRUTH Project, and the Circle of Indigenous Nations (COIN), which we featured in a previous News & Notes article.
Throughout history, Indigenous Peoples’ livelihoods, cultural practices, and rights to their land have been violated through colonization and the destruction of natural resources. At the University of Minnesota, we have a unique place in this history as being a land-grant institution. Signed into law by President Abraham Lincoln in 1862, the Morrill Act distributed public lands to establish colleges and universities. While the Morrill Act was integral in the founding of the University of Minnesota, the land used to establish the University, and the wealth generated by designated state trust lands, was taken from Indigenous Peoples.
Groups and organizations at the University are working to bring awareness to this history and contribute to restorative justice for indigenous communities by doing more than land acknowledgements. Examples of such efforts include the University of Minnesota’s Ojibwe and Dakota Language Programs, which support the preservation and revitalization of these Indigenous languages, the Native American Promise Tuition Program, the TRUTH Project, and the Circle of Indigenous Nations (COIN), which we featured in a previous News & Notes article.
Community Fund Drive
The Community Fund Drive is an annual campaign where you can donate to charities, nonprofits, and on-campus fundraising events throughout the month of October. This year, the University is partnering with four federations and the University of Minnesota Foundation to help people in need:
- CHC: Creating Healthier Communities
- Greater Twin Cities United Way
- Open Your Heart to the Hungry and Homeless
- UNCF
- University of Minnesota Foundation
March in the Homecoming Parade!
Join One Stop Student Services in the Homecoming parade. It’s a cherished ASR tradition! The parade will take place Friday, October 25, at 6:30 pm. No RSVP is necessary, but please email Richard Campo (campo035@umn.edu) ahead of time for details. GO GOPHERS!
Changes to the ASR staff site
Minor design and content changes have been made to the ASR staff site to make it easier to use. Changes to the site include the removal of outdated information, content reorganization, and font and layout edits. Feel free to contact asrux@umn.edu if you have any questions or concerns.
ASR Staff Engagement October 17 Survey
This week’s ASR Engagement Survey asks about the fall season. Thank you for continuing to share your stories and experiences.
According to the last survey, most staff have someone to talk to at work when they are feeling stressed (80%). When asked about workload, most say that they are sometimes able to achieve a healthy work-life balance but not always (46.7%). In addition, a majority of respondents say that they feel their colleagues and managers care about their wellbeing (86.2%).
Finally, we asked about your favorite type of pies. Banana cream and French silk were mentioned most frequently, followed by apple and pecan pie. Thanks all for your continued participation! It is very much appreciated.
October 3 survey results
Do you have someone to talk to at work when you are feeling stressed?
According to the last survey, most staff have someone to talk to at work when they are feeling stressed (80%). When asked about workload, most say that they are sometimes able to achieve a healthy work-life balance but not always (46.7%). In addition, a majority of respondents say that they feel their colleagues and managers care about their wellbeing (86.2%).
Finally, we asked about your favorite type of pies. Banana cream and French silk were mentioned most frequently, followed by apple and pecan pie. Thanks all for your continued participation! It is very much appreciated.
October 3 survey results
Do you have someone to talk to at work when you are feeling stressed?
- Yes (80%)
- No (13.3%)
- I’m not sure (6.7%)
- Yes (43.3%)
- No (10%)
- Sometimes, but not always (46.7%)
- Yes (86.2%)
- No (6.9%)
- I’m not sure (6.9%)
- French Silk
- Apple with a streusel topping!
- Pumpkin with masses of cool whip on top
- Strawberry rhubarb - sweet and tart!
- Banana cream
Tony's Tech Terms: Docker containers
Docker containers are like shipping containers for software. Just as a shipping container holds goods and ensures they can be transported safely across ships, trains, and trucks without being repacked, a Docker container packages up a piece of software with everything it needs to run—code, libraries, and settings—so it can move smoothly from one computer environment to another.
Whether the software is running on a developer's laptop, a company's server, or in the cloud, the Docker container ensures it will behave the same way everywhere, without the risk of it "breaking" due to differences in the environments.
In shipping, containers are standardized, so they can easily stack on cargo ships and be loaded onto trucks or trains without changing the contents. Similarly, Docker containers use a standard format, allowing software to be consistently deployed and run across various systems. This makes managing applications more efficient and predictable, as you can easily replicate and update them without worrying about compatibility issues between different machines. Docker simplifies the complexities of moving software around by ensuring it stays "packaged" exactly the same way, no matter where it's being delivered.
We’ve spent the last year moving our applications over to run on containers. We’re down to our last few applications now! We hope to have everything ported over by the end of 2024.
Whether the software is running on a developer's laptop, a company's server, or in the cloud, the Docker container ensures it will behave the same way everywhere, without the risk of it "breaking" due to differences in the environments.
In shipping, containers are standardized, so they can easily stack on cargo ships and be loaded onto trucks or trains without changing the contents. Similarly, Docker containers use a standard format, allowing software to be consistently deployed and run across various systems. This makes managing applications more efficient and predictable, as you can easily replicate and update them without worrying about compatibility issues between different machines. Docker simplifies the complexities of moving software around by ensuring it stays "packaged" exactly the same way, no matter where it's being delivered.
We’ve spent the last year moving our applications over to run on containers. We’re down to our last few applications now! We hope to have everything ported over by the end of 2024.
Thursday, October 3, 2024
Update from Stacey
Did you know that October 16 is this year’s annual Financial Aid Day to recognize financial aid professionals? Say thank you to your financial aid colleagues! The rest of us can celebrate on Higher Education Day next summer, a thing I only learned about via some googling just now.
I thought I would also share some general updates about what I’m working on. My two biggest projects at the moment are the annual budget process and writing a report on federal compliance for the University’s re-accreditation by the Higher Learning Commission.
I thought I would also share some general updates about what I’m working on. My two biggest projects at the moment are the annual budget process and writing a report on federal compliance for the University’s re-accreditation by the Higher Learning Commission.
- OUE submits its annual budget compact materials in the fall. My project, with the directors’ support, is to write a document that outlines our highest priorities and major financial concerns. It also needs to demonstrate how we would implement a 1.4% reallocation. What does that mean? In our document, I need to explain how we would cut 1.4% of ASR’s budget, but I also have the opportunity to show the negative impacts to dissuade decision-makers from making a cut. Additionally, a budget cut could be offset by new money if new initiatives or significant financial concerns receive funding. We are a fortunate unit at the University that is recognized for our high quality work and importance to the mission, so I am optimistic about the process.
- Part of our re-accreditation process happening in 2025 is to assemble a number of reports. I am leading the federal compliance reporting, with help from staff in ASR and across the campus, to describe our FERPA compliance, instructional time policies, transfer credit practices, and other items. I don’t have a lot of dedicated writing projects these days, so I’m really enjoying this work.
Wednesday, October 2, 2024
ClickUp project update
We hope you all found the ClickUp project overview at last week’s ASR All Staff Assembly useful. You can review that presentation to learn more about the project’s vision, the basics of ClickUp, ASR’s implementation strategy, and how work can happen in ClickUp.
Currently, the ClickUp committee is updating project timelines to reflect what we’re learning with our first ASR teams. The current project plan, including tentative dates, is available for most units in ASR. Some highlights from recent work:
Currently, the ClickUp committee is updating project timelines to reflect what we’re learning with our first ASR teams. The current project plan, including tentative dates, is available for most units in ASR. Some highlights from recent work:
- The DORS team has concluded their configuration sessions, migrated over critical in-progress work, and begun using ClickUp as their work management tool! 🎉
- The Financial Aid and Admissions IT teams have begun working with L5, our external configuration partners, on their requirements and initial setup.
MyU and PeopleSoft applications unavailable Oct. 19-20
October 19 - 20, 2024 (Saturday and Sunday), MyU and other PeopleSoft applications will be unavailable while the University upgrades PeopleSoft. The upgrade is planned to begin at noon Saturday and end at noon Sunday. This upgrade keeps our PeopleSoft systems current and secure and ensures we retain Oracle support.
The timing of the upgrade was set cooperatively to minimize disruption to the University. Please make note of this outage and plan accordingly.
Impact
The timing of the upgrade was set cooperatively to minimize disruption to the University. Please make note of this outage and plan accordingly.
Impact
- MyU and PeopleSoft applications, and some applications dependent on PeopleSoft, will be unavailable while the upgrade is in progress.
- Aside from downtime during the weekend, no significant impact is expected.
- Some who use PeopleSoft will notice some minor changes to the interface.
- Those who use PeopleSoft will need to clear the cache on their web browser following this upgrade.
- Business partners need to coordinate with integration partners for testing. If a system you manage integrates with PeopleSoft, someone from the business process area will reach out to you to coordinate testing.
New FERPA training requirement
If you have access to PeopleSoft Campus Solutions and/or APLUS, you will need to complete the new FERPA training course by October 31, 2024, regardless of any previous FERPA training recorded. If you do not complete the new training on time, you will lose your PeopleSoft Campus Solutions and/or APLUS access.
The new course should take 20-30 minutes to complete. If you are required to take the training, you will be automatically enrolled through Training Hub. You will receive additional information and reminders by email.
Moving forward, FERPA training will need to be completed on a regular basis to maintain access to PeopleSoft Campus Solutions and APLUS. This is to ensure that those with access to private student data remain informed of their responsibilities and to prevent FERPA violations. If you have questions, you can contact cctraining@umn.edu.
The new course should take 20-30 minutes to complete. If you are required to take the training, you will be automatically enrolled through Training Hub. You will receive additional information and reminders by email.
Moving forward, FERPA training will need to be completed on a regular basis to maintain access to PeopleSoft Campus Solutions and APLUS. This is to ensure that those with access to private student data remain informed of their responsibilities and to prevent FERPA violations. If you have questions, you can contact cctraining@umn.edu.
DEI Committee - New member spotlight - Angie Davis
Two new members joined the DEI committee last month, and we wanted to use this space to introduce them and highlight their interest in joining the committee. Please welcome Angie Davis!
“Hi everyone! I'm Angie (she/her), and I work in Classroom Technical Services (CTS) as the Production Coordinator. I started with CTS in June and have really been enjoying my time here so far. My favorite part of my work in CTS is getting to collaborate with such a great team!
I just recently joined the DEI committee this September! What made me interested in working with the DEI committee is my passion for making sure others feel a sense of belonging. It is important to me that the workplace is a welcoming and safe environment for everyone. My previous work with DEI comes from past employment where I focused on furthering DEI initiatives and fostering a more inclusive workplace culture within my department. I feel eager to continue this kind of work in a new capacity. I am looking forward to being on this committee and contributing to positive change in ASR and our community.”
“Hi everyone! I'm Angie (she/her), and I work in Classroom Technical Services (CTS) as the Production Coordinator. I started with CTS in June and have really been enjoying my time here so far. My favorite part of my work in CTS is getting to collaborate with such a great team!
I just recently joined the DEI committee this September! What made me interested in working with the DEI committee is my passion for making sure others feel a sense of belonging. It is important to me that the workplace is a welcoming and safe environment for everyone. My previous work with DEI comes from past employment where I focused on furthering DEI initiatives and fostering a more inclusive workplace culture within my department. I feel eager to continue this kind of work in a new capacity. I am looking forward to being on this committee and contributing to positive change in ASR and our community.”
Corporate card taxability reminder
The revised Using a University Corporate Card policy introduced a new provision that would make PCard and T&E Card (formerly TCard) transactions submitted 60+ days after the transaction date taxable to the cardholder (unless there are documented extenuating circumstances). Beginning October 15, 2024, transactions submitted after 60 days will be reviewed by the Tax Management Office to determine if they should be reported as taxable income.
In order to prevent a taxable scenario, the following best practices are recommended:
In order to prevent a taxable scenario, the following best practices are recommended:
- Submit expenses as soon as possible after the transaction, including transactions that may be in error or fraudulent. Take the appropriate action with either the supplier or bank as early as possible to resolve the issue. Add as much information as possible to the original transaction outlining the circumstances at the time of submission.
- Always gather itemized receipts at the time of the transaction to avoid delays due to documentation requirements:
- PCard — all transactions require an itemized receipt/invoice
- T&E Card (non-travel/hospitality) — all transactions require an itemized receipt/invoice
- T&E Card (travel) — all lodging and any $25+ transactions (excluding meal per diems) require an itemized receipt/invoice
- Clearly explain the reason for the purchase and whether there were any unique circumstances that impacted the purchase.
ASR Staff Engagement October 3 Survey
This week’s ASR Engagement Survey examines workload management. Thank you for continuing to share your stories and experiences.
The last survey tested your knowledge on ergonomics. For people without bifocals, the distance from your computer monitor should be approximately one arm’s length away (65.4% were correct). Your computer monitor should be set at eye level (46.2% were correct). You can do a virtual ergonomic evaluation through the University Ergonomic Program (92.3% were correct).
Finally, we asked about your office chair. Most are happy with their current office chair (74.1%), while 22.2% are not happy with theirs. Thanks all for your continued participation! It is very much appreciated.
September 19 survey results
For people without bifocals, the distance from your computer monitor should be approximately _______________.
The last survey tested your knowledge on ergonomics. For people without bifocals, the distance from your computer monitor should be approximately one arm’s length away (65.4% were correct). Your computer monitor should be set at eye level (46.2% were correct). You can do a virtual ergonomic evaluation through the University Ergonomic Program (92.3% were correct).
Finally, we asked about your office chair. Most are happy with their current office chair (74.1%), while 22.2% are not happy with theirs. Thanks all for your continued participation! It is very much appreciated.
September 19 survey results
For people without bifocals, the distance from your computer monitor should be approximately _______________.
- One arm’s length away (65.4%)
- One and a half arm's length away (30.8%)
- Two arm's length away (3.8%)
- Slightly above eye level (38.5%)
- At eye level (46.2%)
- Slightly below eye level (15.4%)
- True (92.3%)
- False (7.7%)
- Yes (74.1%)
- No (22.2%)
- I’m not sure (3.7%)
Tony's Tech Terms: SSL certificates
Secure Sockets Layer (SSL) certificates are crucial for protecting the privacy of our students when they interact with University web applications. These certificates ensure that any sensitive information shared, such as student records, personal details, or login credentials, is encrypted and kept secure. This encryption makes it extremely difficult for unauthorized individuals to access or intercept the data. You can tell that our web applications are communicating over SSL by looking for the "https" in the URL and the padlock icon next to the website address, indicating that the site is using an SSL certificate.
Beyond protecting data, SSL certificates also help verify the authenticity of our web applications. This means students and staff can trust that they are interacting with official University systems, not a fraudulent or compromised site.
SSL certificates need to be updated periodically. The current standard is to renew them annually, but that standard may change to 90 days in the future. A while back we set up some automation so these certifications are updated automatically each year. We’re well positioned for when the renewal period drops down to 90 days.
Beyond protecting data, SSL certificates also help verify the authenticity of our web applications. This means students and staff can trust that they are interacting with official University systems, not a fraudulent or compromised site.
SSL certificates need to be updated periodically. The current standard is to renew them annually, but that standard may change to 90 days in the future. A while back we set up some automation so these certifications are updated automatically each year. We’re well positioned for when the renewal period drops down to 90 days.
Wednesday, September 18, 2024
Update from Stacey
I’ve mentioned before that I enjoy a variety of podcasts, many of which are not work related. Freakonomics often has surprising connections to work. If you are looking for some broad context on the state of higher education, concerned about the expense of college, or just like to learn stuff, I highly recommend the Freakonomics back to school collection, which is a selection of re-broadcasted episodes all about higher ed. Listening to a good podcast helps me sit through the construction all around campus while transitioning from work to home. If you have any podcast recommendations, share them with me at tidball@umn.edu.
Mid-quarter project prioritization review updates
Thank you to everyone who has submitted project requests, and a special thanks to all ASR staff who are working to keep ASR’s prioritized projects moving forward from analysis to implementation to completion.
During the mid-quarter review meeting on September 6, directors considered new time-sensitive requests (1), projects ready to move from analysis to implementation (2), and some deferred project requests from the last prioritization (4).
Projects prioritized for implementation this quarter:
During the mid-quarter review meeting on September 6, directors considered new time-sensitive requests (1), projects ready to move from analysis to implementation (2), and some deferred project requests from the last prioritization (4).
Projects prioritized for implementation this quarter:
- UMN Morris Concurrent Enrollment Data Extract Script (Project Lead: Helen Li)
- Automate "You are being Reviewed" notification (Project Lead: TBD)
- Please note that there is a reported Oracle issue that is blocking this work at the moment. OIT is aware and working on a fix. Work can start once the issue is resolved.
- Expand FFH hold to include state aid (Project Lead: Stephanie Kearley)
- Upgrade to Salesforce Lightning Implementation (Project Lead: Sara Cokl)
- Development of Ruby Gem Oracle Enhanced Adapter for U (Project Lead: Tony Thomas)
Civic engagement resources
The University has a long history of being a place where people express diverse views and opinions. Some helpful resources are now available related to free speech and peaceful protest:
- Bridging Differences website - Find information on activities, conversations, and educational opportunities related to civic engagement and the free expression of perspectives and ideas.
- Supporting Free Expression website - A guide from the Office of Human Resources for employees interested in exercising their right as a private citizen to protest while still complying with University policies, state and federal law, and local regulations.
- Understand your responsibilities when participating in planned or spontaneous civic engagement events on campus, and learn about the University's framework for responding to policy violations.
- Freedom of Expression website - A site from the Office of Student Affairs with information about the law, individual rights, and campus policies.
Latinx Heritage Month
Latinx Heritage Month, celebrated from September 15 to October 15, honors the histories, cultures, and contributions of Latinx communities in the United States, which is the nation’s largest racial or ethnic minority—18.9% of the total population. The month begins in mid-September to coincide with the independence anniversaries of several Latin American countries, such as Mexico, Guatemala, Honduras, El Salvador, and Costa Rica. It serves as a time to recognize the diverse identities within the Latinx diaspora, acknowledging the social, political, and cultural impact Latinx individuals have made across various fields. The celebration also aims to raise awareness about the challenges faced by Latinx communities, including issues of immigration, education, and economic disparity.
Latinx communities in the U.S. face a range of challenges. Immigration policies and enforcement create significant uncertainty for many Latinx individuals, especially those who are undocumented or have family members with uncertain legal status. This can lead to difficulties accessing services, fear of deportation, and separation of families.
In education, Latinx students frequently encounter barriers such as language access, underfunded schools in their communities, and lower college enrollment and graduation rates compared to other groups. Many Latinx individuals also face wage gaps, limited access to healthcare, and housing instability, further exacerbating economic challenges. The combination of these factors continues to limit upward mobility and contributes to systemic inequities for the Latinx population. Many organizations, such as United We Dream and Hispanic Advocacy and Community Empowerment Through Research (HACER), are working to address those barriers and promote equitable representation at all levels of institutional decisions and policy change.
Hispanic Heritage Month celebration resources:
Latinx communities in the U.S. face a range of challenges. Immigration policies and enforcement create significant uncertainty for many Latinx individuals, especially those who are undocumented or have family members with uncertain legal status. This can lead to difficulties accessing services, fear of deportation, and separation of families.
In education, Latinx students frequently encounter barriers such as language access, underfunded schools in their communities, and lower college enrollment and graduation rates compared to other groups. Many Latinx individuals also face wage gaps, limited access to healthcare, and housing instability, further exacerbating economic challenges. The combination of these factors continues to limit upward mobility and contributes to systemic inequities for the Latinx population. Many organizations, such as United We Dream and Hispanic Advocacy and Community Empowerment Through Research (HACER), are working to address those barriers and promote equitable representation at all levels of institutional decisions and policy change.
Hispanic Heritage Month celebration resources:
- Latino Culture: Learn about the diverse Latino culture and how it has contributed to the society and culture of the United States.
- Latin Independence Days: Learn about the different Independence Days across Latin America and how they are celebrated and honored each year.
- Latin Food: Explore Latino recipes and learn about special events that Latino dishes are a central part of.
- Famous Latinos: Learn about famous Latinos and Latinas who have helped to shape the history and culture of the United States.
- Celebrating the histories, cultures and contributions of people in the U.S. with Hispanic/Latinx ancestry (Department of Neurosurgery)
- National Hispanic/Latine Heritage Month (Office for Equity and Diversity)
- Gala Latina: Thursday, October 3, 2024 - CLUES Gala Latina celebrates Latino leadership and culture in Minnesota. Enjoy Latino food, a silent auction, an inspiring program, and performances from local Latino artists.
- LatinoFest Brooklyn Park: Friday, October 11- Celebrate Hispanic Heritage Month with our Hispanic community. This event will feature food from a local Hispanic owned restaurant and cultural performances.
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