Update from Stacey

As we approach performance appraisal season and the close of 2025, it’s a time of great reflection. As we think about our work, I would like you to reflect on what your supervisor could do to help you be more effective in your job. Do you have actionable feedback for your supervisor? Have you shared it with them or their supervisor or your unit director? Many of our units create structures for sharing this type of feedback, and it’s very valuable to ASR as an organization.

I invite all of you to share feedback with me as well, regarding the folks that report to me, or about my own performance and what you would like me to continue doing, stop doing, or adjust. As we think about feedback, it’s also great to recognize each other and all of our wins. If you spot excellent work in ASR, please let me know so we can potentially feature it in an upcoming issue of News & Notes.

Performance appraisal reminder

As a reminder, supervisors must complete their performance appraisal sections, reviewing and rating their employees’ appraisals, and submit them to directors in Jadu by January 26, 2024. The rest of the timeline is available on the N&N blog. We recommend copying the performance appraisal questions into a Google Doc, and pasting your answers into the form.

Performance appraisal reminders

As a reminder, Performance appraisals are due tomorrow, Friday, February 25. The evaluations will cover the 2021 calendar year. Supervisors will only be using overall rankings and not the individual competency ratings. If you have specific questions about the time frame or your goals from last year, talk with your supervisor.

The timeline for the performance appraisal is available below:

• Friday, February 25 - Employees submit their form in Jadu.
• Friday, March 11 - Supervisors submit completed forms in Jadu.
• Monday, March 28 - Directors complete review on all appraisals for their unit.
• Friday, April 1 - Directors complete review for consistency across ASR.
• April 4-29 - Supervisors and employees meet to review the appraisal.

Performance appraisals

OIT has migrated the Performance Appraisal form, and it is now available (earlier than Carin’s email indicated earlier this week). The evaluations will cover the 2021 calendar year. Supervisors will only be using overall rankings and not the individual competency ratings. If you have specific questions about the time frame or your goals from last year, talk with your supervisor.

The timeline for the performance appraisal is available below:

• Thursday, February 10 - Jadu form available for ASR staff.
• Friday, February 25 - Employees submit their form in Jadu.
• Friday, March 11 - Supervisors submit completed forms in Jadu.
• Monday, March 28 - Directors complete review on all appraisals for their unit.
• Friday, April 1 - Directors complete review for consistency across ASR.
• April 4-29 - Supervisors and employees meet to review the appraisal.

Performance appraisal reminder

Thank you for submitting your performance appraisals. Supervisors should be meeting with employees to review appraisals between now and the end of April. Supervisors, please let your staff know how these will be scheduled. Once the reviews are completed, supervisors should put a copy of the PDF in the employee’s personnel file in Google Drive.

The performance review meetings are a good time to check on job descriptions and make sure they are still accurate. You can review the job descriptions in the ASR HR Toolkit Shared Drive.

Please let Carin Thoms (ande8670@umn.edu) or Megan Wollner (woll0122@umn.edu) know if you have any questions.

Performance Appraisal timeline

Some of you have run into issues when trying to sign your performance appraisals in Jadu. It is coded so that you cannot sign until April 5. See the timeline below for a reminder:

• Friday, February 26 - Employees submit their form in Jadu.
• Friday, March 12 - Supervisors submit completed forms in Jadu.
• Sunday, March 28 - Directors complete review on all appraisals for their unit.
• Friday, April 2 - Directors complete review for consistency across ASR.
• April 5-30 - Supervisors and employees meet to review the appraisal.

The performance review meetings are a good time to check on job descriptions and make sure they are still accurate. You can review the job descriptions in the ASR Shared Drive. 

ASR supervisors have access to edit the documents.

• If there are minor changes that need to be made, go ahead and edit directly in the document.
• If there are big changes, such as a job reclass, make a copy of the existing job description for that employee (File > Make a Copy) and work off of the new document.
• Notify Megan Wollner (woll0122@umn.edu) that there is an old job description that needs to be archived.
• If a job description for an employee is not in the folder, create a new one in the appropriate location.

Performance appraisals

As a reminder, your performance appraisal is due to your supervisor by Friday, February 26, 2021. This year the form is available online through Jadu, and self-evaluations will cover the 2020 calendar year. If you have specific questions about the time frame or your goals from last year, talk with your supervisor. The timeline for the performance appraisal is below:

Timeline:

• Friday, February 26 - Employees submit their form in Jadu.
• Friday, March 12 - Supervisors submit completed forms in Jadu.
• Sunday, March 28 - Directors complete review on all appraisals for their unit.
• Friday, April 2 - Directors complete review for consistency across ASR.
• April 5-30 - Supervisors and employees meet to review the appraisal.

Note for supervisors: Only review one appraisal at a time. If you try to open multiple at once, Jadu will default back to the first one.

Performance appraisals

Due to some small hiccups, the performance appraisal form in Jadu will not be ready for staff to populate until Monday, February 15. You may still work on your self-assessment in a Google Doc or elsewhere, and then paste into Jadu once it is ready. The questions from the previous year have not changed, so you may download the old form to get started. When the form is ready, staff will be sent an email with a link to Jadu.