ASR Accomplishments and Goals

ASR’s 2016-17 accomplishments and 2017-18 goals are now available on the ASR intranet (linked on the home page). Each spring, Sue presents this information to Bob McMaster. He is especially proud of both the quantity and quality of work that ASR does. Take a look at the listed accomplishments (detailed descriptions can be found in the handout) to see how your unit contributed. Both accomplishments and goals are organized by the areas of focus defined in ASR's strategic direction.

ASR’s onboarding checklist

There is an updated onboarding checklist for all new ASR employees available for ASR staff to utilize in the hiring process. This checklist will help ASR maintain consistency for onboarding new employees and ensure they have access to the knowledge and resources needed to succeed. Learn more about the onboarding checklist >>

The checklist covers the week before and after a new employee’s start date. It can be found on the homepage of the ASR intranet (in the quick links section) and on the work tools page. The items on the checklist should be completed for all new employees. Each unit may have additional tasks/access that need to be requested. Please contact Carin Anderson with questions.

Subpoena process

As Debbie Henderson retires in early June, Carin Anderson will be taking over the subpoena process. If you receive a subpoena or a request for information, please forward them directly to Carin. ASR staff should not respond to the subpoena.

Financial Services Support

As a follow-up to our previous post regarding Debbie Henderson’s upcoming retirement, here is some additional information regarding the plan to cover key finance functions for ASR.

• Expense Reimbursement and PCard transaction processing will be moved to the Morrill Hall Shared Services Team
• Purchasing support will remain in ASR, and will be temporarily coordinated by Mara Schneider and Jeremy Schwanz

Efforts have already begun to transition these items.

In order to maintain current service levels, additional information regarding this plan is available in the News & Notes blog and Jeremy will be visiting units to discuss the process. You can review the information for important instructions for this transition period on the ASR intranet’s ASR travel policy page.

Questions regarding financial support during the transition can be directed to Jeremy Schwanz at schw0754@umn.edu.

ASR Book Club summer sign-up available

Sign up for the 2nd Annual ASR Book Club! Join us to read and discuss The Latehomecomer: A Hmong Family Memoir by local author Kao Kalia Yang. We will be meeting from 12-1 p.m. on June 28, July 12, July 19, July 26, and August 2 in Fraser 220C. It's BYOB this year (bring your own book), so be sure to buy or borrow a copy (Hennepin and Ramsey County Libraries both have copies available now). We look forward to seeing you this summer! If you have any questions, contact Shawn Hennessy at henne344@umn.edu.

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Bias Response and Referral Network report

On the last publication of News & Notes we shared information about the Bias Response and Referral Network (BRRN) that was formed last year. This group works with campus partners to respond to incidents of bias on campus, and to promote education and dialogue. BRRN shared their recently published Year-One Report, which highlights information such as the 76 bias incidents reported over the past year and how they are broken down into the various types of bias incidents associated with protected identities including religion, race, gender, sexuality, national origin, and disability. Experience or witness a bias or hate incident? Call BRRN at 612-314-3850, email endbias@umn.edu, or complete a report through UReport.

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ASR and the University Digital Conservancy

ASR is making use of the University Digital Conservancy (UDC), specifically when it comes to archiving online content that is available for a wide audience. Thus far the UDC is being used to store ASR documents such as past academic calendars, class schedules, final exam times, and Registrar Advisory Committee meeting minutes.

 For a bit of history, some of documents were available on the old One Stop site before the new site launched. When the new site launched, a more permanent solution for this type of information was needed, one that would remain available for both internal and external audiences. The ASR communications team are still working on migrating content to UDC from ASR’s shared server, so it's a work in progress. As a use-case example, the team found that linking to past final exam times (that are hosted by the UDC) on Twin Cities' final exams One Stop page has helped us manage the archival process easily, and promises easy access to those archives if/when in the future something drastic changes with the One Stop website.

The UDC is available for any staff to use and it's easy to get an account set up to contribute documents. Documents in the UDC are publicly searchable via keywords, dates, or the like, and each upload has a unique, static link that you can use to share elsewhere. There is also the ability to link to a "collection" or a "community" where that file can be found. Take a look to see how ASR's community is set up on the UDC. ASR is our "community," and we have "collections" within that community that encompass grouped, individual documents. If you have questions about ASR’s files or our use of the UDC, feel free to reach out to the Communications Team at asrcomm@umn.edu.