There is a new Google calendar called “ASR System Campus Visits” that was shared with all ASR staff members. Staff have been given access to update this calendar. Previously, staff were directed to use a Google spreadsheet to coordinate system campus visits; the spreadsheet is no longer necessary. By using the new calendar when planning system campus visits, all staff will be able to coordinate and share expenses for travel. If you did not receive an email with a link to add the calendar, you can do so in the Google Calendar app:
- Click on “Other calendars” drop down arrow
- Select “Add coworker’s calendar”
- Copy and paste: umn.edu_411gr2ernpml5ep901b1ug9a14@group.calendar.google.com
- Hit enter
Entries will appear at the top of the calendar as all-day events.
When creating a campus visit, include as many details as you can in the description section of the event:
- What: the purpose of the visit
- Where: destination campus/location
- Who: people going/invited to the visit
- Transportation method: personal vehicle, University car, how many seats available, etc.
- Duration of the trip: including departure and return times (same day, overnight etc.)
- Contact information for coordination
- Add attachments for any additional information
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