Chrome River reminders

As conference opportunities increase and travel plans are made, please be mindful of these common errors when filling out your expense reports:

• The business purpose (aka justification) needs to clearly address how attending the conference benefits the department/University. Simply stating conference, professional development, or PERR# does not meet the policy standard. Please see the Justifications/Business Purpose job aid for additional guidance.
• When itemizing your lodging expense, always complete the Allowable Total worksheet/calculation on the Room Charge portion. This field coordinates the verification between expense and per diem limit, which will resolve many of the compliance warning scenarios related to lodging. Please see steps 3c-e of the Lodging Itemization job aid for additional guidance.
• If your travel includes extra personal time either before or after the main conference, always include documented comparisons for airfare (i.e. Conference only vs. Conference plus additional days) from the date airfare was originally purchased so we can document that the department is not taking on additional expenses.