ASR-IT

Application Development team:=

• A year ago, we set up our first application to automatically renew its SSL certificate (SSL certificates keep communication with our applications encrypted and secure). A couple weeks ago, it renewed itself without any intervention from us. Now all of our applications are configured to do this, which means we are well situated for when renewal periods go from one year down to 90 days.

• There are a few upgrades currently in progress: TFMS and our Sessions API, which is a service used for an integration on the OCM website.

• We’ve been configuring a service called Traefik that will allow us to run multiple applications on a single server using containers. We already have three applications running in a test environment! Once this infrastructure is expanded, we can work towards deploying more than one Traefik server consistently.

  
  

Data Engineering team

• Began using Coursedog data in our Databricks proof-of-concept and working on how to best transform and store this data in Databricks. This is progress towards establishing a cloud based home where BA’s and technical staff have the ability to access and service data needs from ASR’s  many student data sources.

• Provided Student Degree Progress data and expertise to Student Data Analytics (SDA) so that they could work with Duluth on a curriculum analysis request.

• Started the move from LastPass to Azure Key Vault for secret management. Migrating to Azure will set us up for OIT's eventual planned Secrets Management service.

ASR-IT PeopleSoft Business Analysts

• All Teams

• We’re testing two PeopleSoft Images and a Critical Patch (CPU) security update to remain in compliance with our ERP vendor (Oracle/PeopleSoft).

• We’re working on UM Reports deprecation.

• Financial Aid IT

• We’re continuing work on FAFSA Simplification, which includes analysis of impacted custom code, equations and SQL, and user queries. We’re also testing and preparing for Federal Work Study reporting, reviewing new data models delivered by Oracle, and finishing up a new housing survey. Lastly, we’re updating the Student Aid Internet Gateway to protect federal tax Information.

• We’re working with SF-IT and functional staff on each campus to implement the new Minnesota Office of Higher Education (MOHE) program: American Indian Scholars Program.

• We’re collaborating with HR to implement replacement reports for Work Study.

• Student Financials/Campus Community/Shared Data IT

• The Spring 2024 Tuition Calculation setup is in progress.

• For the 1098-T, we’re providing data for business areas to review and correct prior to year end and moving to a digital  W9-S form.

• We’re testing QuikPAY changes for administrative users with a new dashboard and multi-factor authentication.

• Non-resident Alien Tax process updates are being tested.

• Poorly-formatted email addresses were removed from the system, which helps reduce SalesForce errors.

• We’re partnering with the UX and Content Strategy team to move posting training online.

• There are various working groups addressing policy or process changes, including Regents Scholarships and Student Service Fee changes.

• We’re hiring a new BA for the Campus Community/Shared Data team.

• Sarah Hoegger and Jack Kimmes presented at the HEUG Central Conference in Chicago this month.

• Student Records IT

• The Coursedog team provided a building program requirements demo this week.

• We created and posted registration appointment times for Twin Cities, Morris, and Crookston.

• We’re finalizing work with Parchment to configure single sign-on (SSO).

• We finished the fall 2024 operations and job processing calendar.

• We delivered PSEO fall 2023 files to the system campus representatives, and we’re working through corrections before delivering it to the Minnesota Department of Education.